10 Tools for GDPR Compliance Monitoring
- Silvio Bonomi
- 4 days ago
- 27 min read
Updated: 3 days ago
- OneTrust Privacy Management: Automates data mapping, consent management, and breach reporting.
- Varonis Data Security Platform: Focuses on real-time data monitoring, automated threat detection, and data classification.
- TrustArc: Offers privacy impact assessments, regulatory updates, and cookie consent management.
- Drata: Provides automated compliance audits, evidence collection, and continuous monitoring.
- Vanta: Simplifies compliance with automated security monitoring and vendor risk management.
- LogicGate: Streamlines workflows with risk assessments and customizable compliance frameworks.
- DataGrail: Excels in automated DSAR processing and privacy request management.
- Didomi: Specializes in consent management and global privacy compliance.
- Microsoft Purview Compliance Manager: Integrates with Microsoft 365 for compliance scoring and data loss prevention.
- Insightful: Combines employee monitoring with GDPR compliance tools.
Quick Comparison Table
Tool | Key Features | Best For |
OneTrust | Data mapping, consent management, AI risk alerts | Large enterprises with complex data needs |
Varonis | Real-time monitoring, data classification | Data security-focused organizations |
TrustArc | Privacy impact assessments, cookie consent | Comprehensive privacy management |
Drata | Continuous monitoring, automated audits | Growing tech companies |
Vanta | Security monitoring, vendor risk management | Startups and scale-ups |
LogicGate | Workflow automation, risk tracking | Complex compliance workflows |
DataGrail | DSAR automation, privacy request handling | High-volume privacy requests |
Didomi | Consent management, global compliance | Website cookie and consent compliance |
Microsoft Purview | Compliance scoring, insider risk management | Microsoft 365 users |
Insightful | Employee monitoring, privacy tools | Workplace productivity and compliance |
These tools not only help avoid hefty fines but also build trust with customers by prioritizing data privacy. Choose based on your organization’s size, needs, and existing systems.
Understanding GDPR Compliance (6 tools you can start using to today)
How to Choose GDPR Compliance Monitoring Tools
Picking the right GDPR compliance monitoring tool can be the difference between smooth data protection and facing expensive regulatory issues. While manual GDPR readiness can take months to achieve, automation significantly reduces both time and cost. Here’s what to look for in a tool that stands out from the rest.
Key Features to Prioritize
A reliable GDPR tool should excel in data mapping and inventory management. It needs to automatically locate, classify, and track personal data across all your systems. Advanced tools use machine learning to uncover hidden data, helping to close potential compliance gaps.
Real-time monitoring and alert systems are equally important. Take the example of H&M, which was fined €35.3 million in October 2020 for improperly collecting employee data. This highlights how quickly compliance issues can spiral. Tools with AI-powered monitoring can detect breaches immediately and send alerts, enabling a fast response.
Automation is another critical factor. Small and mid-sized organizations often spend over $100,000 annually on GDPR compliance without automation, and 20% of companies spend over $1 million. Automating tasks like DSARs (Data Subject Access Requests), consent tracking, and policy enforcement reduces manual workloads and minimizes errors.
Integration and Workflow Compatibility
A good tool should integrate seamlessly with your existing systems, including CRM platforms, email servers, cloud storage, and productivity tools. For B2B companies running outbound campaigns, it’s essential that the tool connects with lead generation systems, email marketing platforms, and LinkedIn automation tools. This ensures compliance across all your business touchpoints without disrupting workflows.
Scalability and Adaptability
Choose a tool that can scale with your business and adapt to evolving regulations. Over the past decade, regulatory changes have increased by 500%. As your organization grows, the tool should handle larger data volumes and more complex compliance requirements. If your business operates internationally, look for tools that support multi-jurisdictional compliance, such as GDPR, CCPA, and PIPEDA, to simplify management across different regions.
Evaluating Vendors
When assessing vendors, look for features like automated tracking, which can save up to 40% of full-time employee (FTE) hours, and ensure they can meet the 72-hour breach notification requirement. Vendor reputation is also key - check if their compliance solutions are tailored to the specific needs of your industry.
Support for Implementation
Opt for vendors that offer comprehensive implementation support. This includes training your team and providing ongoing compliance monitoring to ensure the tool remains effective as regulations change.
Weighing Costs and Benefits
While initial costs for these tools can be steep, automated systems catch anomalies early, helping to avoid fines and reputational harm. They also save time by automating policy updates, conducting real-time risk assessments, and streamlining vendor management. When evaluating your return on investment, consider these time and cost savings alongside the reduced risk of regulatory penalties.
Selecting the right GDPR compliance monitoring tool not only keeps your business compliant but also enhances trust with customers and partners. The right tool turns regulatory challenges into opportunities, helping your organization grow while staying protected.
Why Use GDPR Compliance Monitoring Tools
Switching from manual GDPR compliance to automated monitoring tools has revolutionized how organizations handle data protection. Manual methods often drain resources and leave room for costly errors. Automation, on the other hand, simplifies regulatory compliance, making it more efficient and reliable. These tools take over repetitive tasks, ensuring data is safeguarded around the clock.
Dramatic Reduction in Manual Workload
Automated tools drastically cut down the time and effort required for compliance. According to a UserEvidence survey, 97% of Secureframe users reduced compliance time, with 76% cutting it by half. These tools handle tasks like data mapping, evidence collection, continuous monitoring, risk assessments, and task management, allowing teams to focus on their core responsibilities. Additionally, 85% of users reported saving money annually by adopting these solutions.
Streamlined DSAR Processing
Handling Data Subject Access Requests (DSARs) is one of the more complex aspects of GDPR compliance. Organizations must respond to these requests within 30 days, which can be a logistical challenge when using manual processes spread across multiple systems. Automated tools simplify this process by tracking requests, verifying identities, and retrieving data automatically, ensuring deadlines are met with precision.
Enhanced Data Security and Risk Management
Beyond compliance, these tools bolster data security. Continuous monitoring helps identify and fix misconfigurations, a feature valued by 84% of Secureframe users. The financial risks of non-compliance are severe - Amazon, for example, was fined €746 million ($888 million) in 2021 for improper data processing. In 2023, GDPR fines across the EU reached €2.1 billion, with penalties of up to 4% of global revenue or €20 million for non-compliance.
Simplified Policy Management
Creating and managing GDPR policies manually can be a headache, involving tasks like drafting documents, tracking acknowledgments, and distributing updates. Automated tools simplify this by offering customizable, auditor-approved templates. These templates can be assigned to specific individuals and tracked to ensure employee acknowledgment. In fact, 68% of Secureframe users identified policy management as a key feature.
Continuous Compliance Monitoring
Automation ensures compliance isn’t just a one-time effort. These systems offer 24/7 monitoring and real-time alerts, closing any gaps before they become issues. This ongoing vigilance is crucial for maintaining compliance, with 79% of Secureframe users highlighting automated evidence collection as a critical feature. Continuous monitoring keeps organizations one step ahead in their compliance journey.
1. OneTrust Privacy Management
OneTrust Privacy Management offers a powerful way to automate GDPR compliance. The platform tackles major data protection challenges with a mix of AI-driven tools and centralized management features.
Automated Data Mapping and Discovery
OneTrust simplifies data mapping by automatically linking IT assets, processing activities, vendors, and data flows. Using AI-powered data discovery, it scans connected systems to pinpoint where personal data resides within your infrastructure. This approach directly supports GDPR’s Article 30, which requires organizations to maintain detailed records of processing activities.
J. Trevor Hughes, CIPP, IAPP President and CEO, emphasizes the importance of this:
"Maintaining an up-to-date inventory of the data you have and how it flows through your organization is a vital part of privacy program management. Especially with the record keeping obligations in the upcoming General Data Protection Regulation, organizations should be able to document and analyze their data flows".
The platform identifies two critical aspects of data: location (where it’s stored) and type (its format). This comprehensive mapping acts as the backbone for privacy and data governance efforts, creating a centralized inventory that supports various compliance requirements.
Consent and Preference Management
Accurate data mapping lays the groundwork for effective consent management, a key element of regulatory compliance. OneTrust's Consent Management Platform (CMP) helps businesses collect and manage purpose-specific consent while improving opt-in rates. The system ensures compliance across multiple touchpoints, including websites, mobile apps, marketing campaigns, and customer interactions.
In fact, a Forrester Consulting study revealed that companies using OneTrust's consent solution saw a 3% boost in revenue from digital marketing campaigns. By offering tailored consent options rather than an all-or-nothing approach, the platform transforms potential opt-outs into opt-downs through centralized preference centers.
Leanne White, Data Privacy Manager at Samsung, highlights the impact:
"We wanted to provide users with the best possible experience, which OneTrust has allowed us to do".
The platform also includes multilingual templates for global compliance, A/B testing tools to optimize consent rates, and synchronization throughout the customer journey to ensure consistent consent management.
Data Subject Access Request (DSAR) Handling
Handling Data Subject Access Requests (DSARs) efficiently is another critical GDPR requirement, and OneTrust streamlines this process. The platform automates the tracking, verification, and retrieval of requested data, connecting to your existing systems to compile information. This ensures organizations meet GDPR’s 30-day response window.
Beyond DSARs, OneTrust also automates workflows for data subject requests, incident management, and data retention. These features significantly reduce manual effort while maintaining accuracy and compliance.
Real-time Compliance Risk Assessment and Reporting
OneTrust’s real-time risk assessment capabilities add another layer of protection. The platform continuously monitors compliance and sends alerts if gaps are detected, helping organizations address issues before they escalate. By incorporating insights from its DataGuidance research, OneTrust provides context on how specific regulations apply to your data processing activities.
Kabir Barday, CIPP/E/US, CIPM, CIPT, OneTrust CEO, explains:
"The data mapping automation capabilities in the OneTrust privacy management software platform have been purpose-built to address the unique needs of privacy professionals and GDPR".
The platform also simplifies reporting, making it easier to demonstrate compliance to auditors and regulators. With automated evidence collection and documentation, OneTrust supports adherence to various frameworks and certifications beyond GDPR.
2. Varonis Data Security Platform
The Varonis Data Security Platform simplifies GDPR compliance by automating the discovery of sensitive data and managing risks. Using AI-driven data classification and pattern-matching techniques, it identifies sensitive information across cloud, SaaS, and data center environments with impressive accuracy.
Automated Data Mapping and Discovery
Varonis uses its Data Classification Engine to pinpoint GDPR-sensitive data efficiently. With a library of over 250 patterns and regexes tailored to GDPR requirements, it covers data types across all 28 EU countries. This includes personal identifiers like IBAN numbers, social security numbers, and passport details.
The platform processes data at speeds of up to 100GB per hour per Collector Server on an 8-CPU system. To scale further, workloads can be distributed across multiple servers. By combining AI classification with pattern-matching, Varonis achieves 99% accuracy in large-scale data classification.
Michael Smith, CISO at HKS, shared his experience with the platform:
"I was amazed by how quickly Varonis was able to classify data and uncover potential data exposures during the free assessment."
In a GDPR Readiness Assessment, the platform uncovered over 15,000 files containing GDPR-sensitive information in a single data store. Alarming findings showed that 90% of files with German data and 100% of files with French, Spanish, and Swedish data were accessible company-wide.
The system doesn’t stop at the initial scan. The Data Classification Engine continuously updates classifications, ensuring that records remain accurate and up-to-date for efficient DSAR handling.
Data Subject Access Request (DSAR) Handling
Varonis builds on its data mapping capabilities to streamline DSAR processing. Its privacy automation features include a powerful search engine that quickly locates files containing personal data across cloud and on-premises storage. Users can filter and share relevant data with compliance teams, saving time and reducing manual effort.
Al Faella, CTO at Prospect Capital Management, highlighted the time-saving benefits:
"Varonis is the helping hand that allows us to properly respond to our auditors and be more organized and effective in our deliverance to audit requests. Reports that used to take days to compile are now automatically prepared for us in under 10 minutes with Varonis."
The platform also maintains a searchable log of data activity, tracking who accessed specific files, when, and where. This detailed audit trail is essential for DSAR responses and meeting data breach reporting requirements.
Real-time Compliance Risk Assessment and Reporting
Varonis doesn’t just help with data discovery and DSAR management - it also monitors compliance risks in real time. By continuously tracking user behavior and system configurations, the platform identifies potential risks using behavior-based threat detection. Its AI models, trained on over 800 million events, learn normal patterns to flag unusual activity that might indicate compliance issues.
Thadeus Monrose, Cyber Security Administrator at Cheney Brothers, Inc., praised the platform’s broad capabilities:
"Varonis is the only company that we've researched that can come in and analyze all the data. Whether it be GDPR, PCI, HIPAA, all the compliance guidelines, they actually have it built in."
The platform offers live dashboards and on-demand reports, giving compliance teams clear insights into data exposure, usage, ownership, and staleness. This helps address potential gaps before they become serious issues. Additionally, Varonis scans system configurations to spot risky settings and applies automated fixes to resolve permission and configuration problems. In one case, the platform reduced nearly 100% of external and organization-wide data exposure for a customer.
Brett Brickey, CIO at TPMG, emphasized the importance of the platform’s reporting tools:
"Varonis gives me hard data to present to our board of directors and the ability to identify where we have issues that we need to address for compliance purposes."
These tools make it easier to stay ahead of GDPR requirements and reduce risks effectively.
3. TrustArc
TrustArc offers an all-in-one platform that combines automated data discovery with smart consent management tools. With its Data Mapping & Risk Manager and Consent & Preference Manager, the platform simplifies GDPR compliance, helping organizations save time and money. Companies using TrustArc have reported some impressive results: a 35% reduction in compliance costs, a 5-week faster compliance timeline, and an 80% drop in privacy incidents. These figures highlight how well the platform works in real-world business settings.
Automated Data Mapping and Discovery
TrustArc's Data Inventory Hub takes the traditionally tedious task of data mapping and turns it into an automated, streamlined process. Using AI, it automates 80% of the work involved in creating a data inventory, significantly easing compliance efforts. The system is built to incorporate more than 130 global laws and standards, enabling it to identify risks and calculate them in line with international regulations. This not only helps pinpoint data gaps but also provides actionable insights for resolving them.
Tim C., a G2 reviewer, summed it up well: "Data Inventory Hub is a game-changer – it's like a map that shows you how data moves around in your company. Essential for mapping data flows."
The platform also simplifies one of the trickiest GDPR requirements: generating records of processing activities (ROPAs) as outlined in Article 30. TrustArc automates this process and offers over 800 ready-to-use third-party records, making it easy for organizations to map vendor relationships and data flows. For businesses with complex data ecosystems, the platform flags data transfer risks and sends alerts based on its extensive library of global regulations. Once data mapping is handled, TrustArc seamlessly transitions into managing consent.
Consent and Preference Management
With its Consent & Preference Manager, TrustArc helps businesses manage consent across websites, mobile apps, emails, and third-party platforms. The system is constantly updated to reflect changes in privacy laws, ensuring compliance mechanisms stay up-to-date. Its dynamic preference center allows users to not only view but also update or revoke their consent in one convenient location. Users can fine-tune their preferences for advertising, analytics, and data sharing, while the system keeps detailed, audit-ready consent logs for GDPR compliance.
Chris S., another G2 reviewer, praised the platform: "TrustArc has a solid platform with strong customer account management, making it easy to manage multiple international domains." [58,59]
The system is designed to meet WCAG 2.2 AA and ADA accessibility standards and integrates seamlessly with major marketing platforms such as Adobe Experience Platform, HubSpot, Salesforce, Marketo, and Mailchimp. By leveraging machine learning, TrustArc helps businesses refine their consent collection strategies to stay ahead of evolving privacy expectations. This proactive approach is vital, especially as 48% of consumers have switched providers due to privacy concerns.
Data Subject Access Request (DSAR) Handling
TrustArc also streamlines the handling of Data Subject Access Requests (DSARs), integrating this process into its broader risk framework. Its robust data mapping capabilities enable organizations to quickly locate and retrieve personal data, even in complex systems.
A Director of Privacy and Cybersecurity highlighted this integration: "With TrustArc, the ability to manage data subject requests in combination with data inventory and risk assessments is key."
Real-Time Compliance Risk Assessment and Reporting
TrustArc provides continuous monitoring with real-time risk scores and alerts, thanks to its automated risk assessment tools. The Data Mapping & Risk Manager evaluates risks based on data flows, vendor relationships, and regulatory requirements, offering a clear picture of compliance health.
Sean S., a CFO using the platform, shared his experience: "For us, TrustArc has been a savior. Our data privacy administration, which was previously a difficult and time-consuming procedure, has been simplified by the program."
The platform generates detailed compliance reports and maintains comprehensive audit trails, essential for regulatory inspections. Its automated vendor management tools constantly scan for new third-party relationships and assess their risks[50,53]. Beyond just tracking compliance, TrustArc offers strategic insights into privacy program performance, helping businesses shift from reactive compliance to proactive privacy management. By turning regulatory challenges into opportunities, TrustArc underscores the value of automation in simplifying GDPR compliance efforts.
4. Drata
When it comes to simplifying GDPR compliance monitoring, Drata stands out with its smart integrations and automation tools. Drata is a compliance platform that automates over 90% of controls across cloud systems, codebases, and access points, delivering real-time monitoring and alerts. What makes Drata different is its focus on continuous compliance, offering developer-friendly automation to help organizations stay ahead of GDPR requirements. With integrations for over 55 tools, Drata can monitor controls, endpoints, and vendors, making it a go-to solution for businesses juggling complex tech environments.
"Adding GDPR to Drata's platform will not only empower companies to manage GDPR compliance, but also provide complete visibility into their security posture and the overlap across other compliance frameworks and regulations", says Adam Markowitz, Drata Co-Founder and CEO.
Drata allows businesses to manage GDPR alongside other frameworks like SOC 2, ISO 27001, HIPAA, and PCI DSS, all through a single dashboard. This unified approach simplifies compliance processes, especially for companies that need to meet multiple standards across different industries or jurisdictions. Instead of switching between tools, businesses can handle everything in one place.
Automated Data Mapping and Discovery
Drata has teamed up with DataGrail to offer automated data mapping, which continuously detects systems and provides a real-time inventory of consumer data across an organization’s tech stack. DataGrail’s Live Data Map classifies personal data from sources like data warehouses, SaaS tools, hosted servers, and internal databases, creating a clear privacy blueprint and detailed records of processing activities (RoPA).
Here’s how it works: Drata uses DataGrail to automatically identify, catalog, and track customer data across platforms like CRM systems and INRATA databases. Impressively, Drata launched DataGrail’s consent solution in just two weeks.
"DataGrail helps us efficiently serve customers. DataGrail has supported a sustainable, scalable privacy program that complies with continually expanding privacy regulation and customer expectations around data handling".
By automating data mapping, Drata eliminates the manual effort typically required to locate and document personal data. This ensures organizations always have up-to-date records of where data resides, making processes like DSAR handling much more efficient.
Data Subject Access Request (DSAR) Handling
Thanks to its partnership with DataGrail, Drata offers robust tools for managing data subject rights, such as access, correction, update, and deletion requests mandated by GDPR. The platform simplifies the process for users to submit these requests, helping organizations respond quickly and accurately.
Drata also enforces strict controls over third-party service providers involved in data processing. These controls cover everything from database monitoring to data transmission and storage, ensuring that external partners operate under contracts that limit how they can access, use, or share personal data.
"Trust is earned through consistency over time – our customers' trust in Drata's handling of their sensitive data is our mission. DataGrail provides a seamless customer experience through the customer's consent to tracking to their data subject requests".
With these features, Drata ensures compliance while maintaining a strong focus on customer trust and transparency.
Real-Time Compliance Risk Assessment and Reporting
Drata excels in continuous monitoring and evidence collection, offering real-time insights into GDPR compliance posture. The platform automatically identifies risks and aligns them with pre-mapped controls, allowing organizations to address issues proactively.
Drata includes a library of GDPR controls and customizable, GDPR-compliant security policy templates that can be assigned to specific team members for oversight. Automated evidence collection reduces the time and effort needed for manual tasks, keeping organizations prepared for audits.
The platform also supports Data Protection Impact Assessments (DPIAs), offering valuable insights to improve security practices and reduce risks. Its risk assessments highlight vulnerabilities, while configurable reporting tools provide in-depth views of compliance performance.
Feature | Benefit |
Real-time control monitoring | Instantly updates compliance status as changes occur |
Automated evidence collection | Ensures controls are properly configured and operational |
Comprehensive evidence library | Centralizes compliance documentation and integrates with other systems |
Advanced audit tools | Simplifies audit processes with features for auditor communication |
Drata’s real-time approach ensures businesses maintain a clear view of their GDPR compliance status at all times, avoiding surprises during audits or periodic reviews.
5. Vanta
Vanta takes the hassle out of compliance by automating 90% of the tasks involved, integrating with over 300 systems to create a seamless workflow for its users. The platform effortlessly connects with tools like task trackers, cloud providers, and HRIS systems, forming a unified compliance environment.
Organizations using Vanta report impressive outcomes: a 526% ROI over three years and a 129% increase in compliance team productivity. These results are largely due to Vanta’s ability to automate evidence collection, significantly reducing the manual workload that often comes with GDPR compliance.
"Vanta has saved us hundreds of hours and well over six figures in potential lost deals or added headcount. Vanta keeps security and compliance manageable, even for a fast-growing team like ours. There's no better way to operationalize trust", says Everett Berry, GTM Engineering at Clay.
Let’s dive into how Vanta simplifies compliance further with automated data mapping.
Automated Data Mapping and Discovery
One of the toughest parts of GDPR compliance is figuring out where sensitive data resides and how it moves through an organization. Vanta makes this process easier by automatically identifying and categorizing data flows, giving businesses a complete inventory of personal data.
"Vanta makes data inventory and classification straightforward by identifying and categorizing data flows within your organization. You get a clear view of all sensitive data you process, which makes responding to Data Subject Access Requests (DSARs) seamless".
The platform continuously scans your systems, keeping tabs on new data sources and any changes in data processing activities. This automated approach ensures compliance documentation stays current without requiring constant manual updates.
Given that 30% of European businesses are still not GDPR-compliant, Vanta’s automated mapping is a game-changer. It helps close compliance gaps by ensuring no data processing activities are overlooked. Plus, having a clear data inventory makes handling DSARs much more efficient.
Data Subject Access Request (DSAR) Handling
Handling DSARs can be a time-consuming process, but Vanta simplifies it by automating key steps - from verification to fulfillment - helping businesses meet GDPR’s strict response timelines.
With Vanta’s detailed data inventory, DSAR responses are quick and accurate. Instead of manually searching for information, organizations can query the existing inventory to fulfill requests. This efficiency is especially important when you consider that GDPR fines can reach up to €20 million or 4% of global annual revenue, whichever is higher.
The platform also ensures that all data subject requests are tracked and addressed within the required deadlines. This systematic approach minimizes the risk of missed deadlines or incomplete responses, which could attract regulatory scrutiny.
Real-Time Compliance Risk Assessment and Reporting
Vanta doesn’t stop at automating data mapping and DSAR handling - it also provides real-time compliance monitoring. The platform continuously scans for security gaps, configuration issues, and policy violations, sending immediate alerts when risks are detected.
"Everything is in Vanta - automated tests, manual tests, policies, vendor security assessments, and more. This is wonderful as it helps us express our posture to external parties and communicate our program internally", says Mandy Matthew, Lead Security Risk Program Manager at Duolingo.
Vanta includes built-in risk assessments tailored to identify and address potential data protection risks before they escalate. It also provides incident response templates to help organizations meet GDPR breach notification requirements.
6. LogicGate
LogicGate Risk Cloud simplifies GDPR compliance by automating processes, leading to an impressive 80% reduction in audit completion time and a 98% decrease in audit findings.
"The value drive for an organization is to have a centralized data repository that can meet all its different challenges – whether it's third-party risk, policy management, controls management, or enterprise risk management. And LogicGate does that."– Matt Kunkel, CEO and Co-Founder, LogicGate
One standout feature of LogicGate is its ability to integrate effortlessly with existing tools. It works natively with Jira, Slack, Microsoft 365, and supports connections through an Open RESTful API. This compatibility ensures organizations can boost their GDPR compliance without needing to overhaul their current systems. These integrations also support its advanced DSAR handling and real-time risk reporting capabilities.
Data Subject Access Request (DSAR) Handling
LogicGate's Data Subject & Consumer Rights Requests Application centralizes and automates the management of consumer rights requests. It guides requests through evaluation, processing, and review stages while sending automated updates to keep all stakeholders informed. With pre-built and customizable reports, compliance teams gain clear visibility into request statuses, allowing them to quickly identify and address any issues.
Real-Time Compliance Risk Assessment and Reporting
LogicGate takes compliance a step further by offering real-time risk visibility through its intuitive reporting dashboards. These pre-configured reports track data access requests, removals, active risks by owner, and completed mitigations. Additionally, the GRC Program Value Realization Tool automatically monitors key compliance initiatives in real time, enabling organizations to showcase the financial impact of their compliance efforts. Role-based dashboards provide deeper insights by linking risks, controls, and assessment findings, ensuring a comprehensive view of compliance progress.
For organizations juggling multiple compliance frameworks, LogicGate integrates GDPR alongside CCPA and HIPAA within its Risk Cloud. It also enhances third-party risk management by syncing Black Kite's compliance ratings - covering standards like NIST, GDPR, and ISO 27001 - directly into the platform. This unified approach makes it easier for organizations to maintain compliance across various regulations.
7. DataGrail
DataGrail stands out as a privacy platform designed to simplify GDPR compliance through automation. It connects seamlessly with over 2,000 applications, data platforms, SSOs, and internal systems, offering a unified approach to managing data and meeting privacy regulations. A standout feature is its automated data mapping, which eliminates the need for manual intervention.
"In DataGrail we saw a company that was highly focused on giving us a solution for managing CCPA and GDPR, providing a real live data map that no longer needs our human intervention to stay compliant." – Christopher Dailey, Director of Business Ops, NoRedInk
DataGrail identifies up to 50% more PII in third-party SaaS applications compared to manual efforts. Traditional mapping methods, on the other hand, often fail to detect up to half of this data.
Automated Data Mapping and Discovery
The Live Data Map is at the heart of DataGrail’s automation capabilities. This tool automatically detects and categorizes sensitive data through SSO systems, building a comprehensive data inventory. It sends real-time alerts whenever new third-party systems or data sources are integrated, ensuring constant oversight and compliance. Additionally, it tracks data processing activities (RoPA), a critical requirement for GDPR compliance. By keeping the data inventory updated in real-time, it minimizes manual effort and reduces the risk of errors, all while adhering to regulatory standards.
Consent and Preference Management
Managing user consent is another area where DataGrail excels. Its consent management solution ensures that 7 billion tracking choices are respected, addressing the issue that 75% of websites fail to honor opt-outs. The platform includes a no-code banner editor, allowing privacy managers to create custom, branded consent notices without needing technical skills. It also provides full control over scripts, trackers, and both first- and third-party cookies. To further enhance the user experience, DataGrail Consent localizes banners for over 20 languages using IP detection and machine learning.
"E-commerce is a huge part of our business, and so prioritizing a strong user consent experience with clear language, straightforward options, and predictable results was important to us. DataGrail helped us refine our wording and ensure everything worked properly." – Brent Dillon, Director, Information Security & Compliance
Data Subject Access Request (DSAR) Handling
DataGrail also simplifies the complex process of handling Data Subject Access Requests (DSARs). According to Gartner, manually fulfilling a DSAR can cost $1,524 per request for 650 requests per million identities, highlighting the importance of automation. DataGrail's Request Manager reduces this burden with user-friendly forms that feed into a centralized dashboard. Its Smart Verification™ feature ensures secure identity authentication without collecting additional personal data, improving both efficiency and security.
The platform automates the entire DSAR process, from logging and managing requests to compiling, reviewing, and delivering data to the requester. This not only reduces risks but also strengthens customer trust. With its Integration Network, which connects to over 2,000 apps and infrastructure components, DataGrail ensures thorough and automated data collection across your entire tech stack during DSAR fulfillment.
8. Didomi
Didomi stands out among GDPR monitoring tools by focusing on consent management and processing Data Subject Access Requests (DSARs). It’s a privacy platform designed to simplify global data compliance, offering a unified approach to consent management across various domains, devices, and regulations. With its goal to cover 75% of the global population, Didomi integrates with major frameworks like Google Consent Mode, Microsoft UET Consent Mode, and the IAB Transparency and Consent Framework (TCF). The platform also supports compliance with automated DSAR handling and real-time monitoring.
Consent and Preference Management
Didomi’s Consent Management Platform (CMP) makes collecting and managing consent easier while ensuring compliance with regulations and fostering user trust. Its geo-targeting feature automatically displays the correct consent banner based on the user’s location and local laws. Additionally, it keeps detailed records of user consent to provide audit trails and adheres to Global Privacy Control (GPC) signals.
"The Consent Management Platform is a key challenge for Abeille Assurances because we need to be able to respect rules and regulations from GDPR, and also the recommendations from the CNIL." - Bethany Randall, Head of Web Analytics & CRO at Abeille Assurances
The platform centralizes consent management, offering tools for tracking consent history, analyzing data, and generating compliance reports. It also allows users to withdraw their consent at any time, aligning with GDPR’s core principles.
Handling Data Subject Access Requests (DSARs)
Didomi’s Privacy Request module simplifies managing privacy requests directly through its platform. It includes customizable request forms that can match branding needs and regional requirements, along with automated workflows to guide administrators through the process. The module generates audit-ready proofs, tracks metrics, and provides features like email scheduling and reminders to ensure deadlines are met. Dedicated DSAR screens organize workflows, making it easier to prepare and deliver requested information on time.
Real-time Compliance Monitoring and Reporting
Didomi’s Advanced Compliance Monitoring (ACM) offers tools to assess compliance risks and provide detailed reporting in real-time. This addresses a key issue for many businesses - 70% of websites request user consent for vendors they don’t actually work with. ACM helps companies monitor how cookies, tags, and third-party vendors operate on their websites, quickly identifying and fixing errors. The tool also tracks privacy behaviors, generates historical compliance reports, and simulates user interactions with consent banners to validate settings. Weekly alerts flag any new or changed vendor activity, ensuring businesses stay on top of compliance.
"A global leader in consent and privacy, Didomi helps companies put customers in control of their data, generating trust, privacy-conscious growth and, ultimately, revenue." - Didomi
The compliance reports provide insights that businesses can use to discuss strategies with Data Protection Officers. By offering continuous monitoring, Didomi helps prevent unauthorized activities that could affect a site’s performance while ensuring compliance with regulations.
9. Microsoft Purview Compliance Manager
Microsoft Purview Compliance Manager simplifies GDPR compliance for businesses operating across multicloud environments. It combines automated data discovery with risk assessment tools and offers over 360 regulatory templates to ease the compliance process. This platform takes a unified approach to data governance, helping organizations identify, classify, and secure sensitive information throughout their digital ecosystems.
"Microsoft Purview helps you discover, classify, and protect sensitive data wherever it lives." – Crestwood Associates
The platform includes pre-built assessments for widely used industry standards and allows customization to address specific organizational needs. With alignment to more than 300 regulatory frameworks, it ensures organizations have broad compliance coverage.
Automated Data Mapping and Discovery
Microsoft Purview leverages AI to scan and identify sensitive data across various platforms. The system creates a unified data map, visualizing assets and applying appropriate labels through its built-in intelligence. This automated process not only aids GDPR compliance but also provides businesses with a clear picture of their data management practices. These tools allow organizations to perform thorough internal audits, gaining a deeper understanding of their data processing activities.
Real-time Compliance Risk Assessment and Reporting
Compliance Manager offers a risk-based compliance score, helping organizations evaluate their current standing and prioritize areas for improvement. The platform continuously monitors environments, identifying configuration issues that might affect compliance. IT Security Analyst Bethuel Lebepe highlights its value:
"Microsoft Purview Compliance Manager is basically an umbrella that governs what we protect, from multifactor authentication to our data loss prevention policies. With this upgrade we can reduce the combined security and operational costs by about 10 percent." – Bethuel Lebepe, IT Security Analyst
With its workflow capabilities, the platform streamlines risk assessments and provides ongoing regulatory updates, ensuring businesses stay ahead of changing requirements. This proactive monitoring delivers real-time insights to address potential compliance gaps - an essential feature, considering GDPR violations can lead to fines of up to 10 million euros or 2% of global annual turnover. The platform also simplifies handling Data Subject Access Requests (DSARs).
Data Subject Access Request (DSAR) Handling
To assist with DSARs, Microsoft Purview Compliance Manager integrates with eDiscovery tools available within the Microsoft Purview portal. These tools are particularly useful for managing requests related to personal data, including those involving Copilot. The platform provides step-by-step guidance, allowing users to assign tasks, store evidence, and track DSAR progress. By automatically mapping and classifying data, it makes locating and extracting requested information faster and more efficient, significantly reducing the effort required to respond.
10. Insightful
Insightful combines employee monitoring with GDPR compliance, striking a balance between tracking productivity and protecting sensitive data. With SOC 2 and ISO 27001 certifications, the platform adheres to rigorous international security standards, showcasing its dedication to safeguarding information.
The platform stands out by allowing administrators to tailor monitoring settings based on team, role, or application. This approach ensures oversight is proportional and aligned with GDPR requirements, offering organizations a way to maintain compliance without overstepping privacy boundaries.
Real-time Compliance Risk Assessment and Reporting
Insightful keeps a detailed log of all data access events, creating an audit trail that simplifies GDPR reviews. It provides tools like customizable consent notices, localized templates, and an employee dashboard, ensuring transparency in monitoring practices. For added privacy, optional anonymized views mask individual identities while still showing trends at the team or role level. This ensures organizations can monitor effectively without compromising employee privacy.
These comprehensive logging features also make managing Data Subject Access Requests (DSARs) more efficient.
Data Subject Access Request (DSAR) Handling
Insightful simplifies the DSAR process by enabling employees to view and request the deletion of their data directly through the platform. Administrators can use the detailed logs to process these deletion requests and export necessary data to fulfill DSAR obligations.
Tool Comparison Chart
Choosing the right GDPR compliance monitoring tool depends on your organization’s size, budget, and specific needs. The table below outlines a comparison of ten tools based on key factors that are critical when making a decision.
Tool | Key Features | Integration Capabilities | Pricing Model | Best Use Cases |
OneTrust Privacy Management | Automated data mapping, consent management, breach reporting, AI-powered risk assessments | Salesforce, HubSpot, Microsoft 365, Google Workspace, 300+ integrations | Custom enterprise pricing | Large enterprises with complex data environments |
Varonis Data Security Platform | Real-time data monitoring, automated threat detection, data classification, access controls | Active Directory, Microsoft 365, cloud storage platforms, SIEM tools | Custom enterprise pricing | Organizations prioritizing data security and insider threat protection |
TrustArc | Privacy impact assessments, cookie consent, data inventory, regulatory updates | CRM systems, marketing platforms, web analytics tools | Custom pricing based on modules | Mid to large enterprises needing comprehensive privacy program management |
Drata | Automated compliance audits, evidence collection, pre-built frameworks, continuous monitoring | GitHub, Azure DevOps, AWS, security tools (G2: 4.8/5; Gartner: 4.1/5) | Tiered subscription plans | Growing companies preparing for compliance certifications |
Vanta | Automated security monitoring, compliance reporting, vendor risk management | Cloud platforms, HR systems, development tools (G2: 4.6/5; Gartner: 4.8/5) | Tiered subscription plans | Startups and scale-ups needing quick compliance setup |
LogicGate | Workflow automation, risk assessments, customizable compliance frameworks | ERP systems, GRC platforms, business applications | Subscription-based pricing | Organizations with complex compliance workflows |
DataGrail | Automated DSAR processing, data discovery, privacy request management | 1,000+ app integrations including Zendesk, Salesforce | Custom enterprise plans | Companies handling high volumes of privacy requests |
Didomi | Cookie consent management, preference centers, global privacy compliance | Website platforms, tag management systems, analytics tools | Custom pricing | Businesses focused on website cookie compliance and user consent |
Microsoft Purview Compliance Manager | Data loss prevention, compliance scoring, policy templates, insider risk management | Native Microsoft 365 integration, third-party connectors | Included with Enterprise licenses | Organizations already using the Microsoft 365 ecosystem |
Insightful | Flexible deployment options via EU-based cloud hosting and on-premise deployment | Varies based on deployment | Subscription-based pricing | Organizations seeking versatile deployment options |
Additional Considerations
When evaluating these tools, it’s important to look beyond the feature set. Here are two critical factors to weigh:
Pricing Analysis: GDPR fines have skyrocketed, growing from approximately $550,000 in 2019 to $4.8 million in 2023. Global 500 companies collectively spent $7.8 billion on compliance efforts. Choosing the right tool isn’t just a purchase - it’s a strategic investment to avoid costly penalties.
Integration and Fit: Tools like Drata and Vanta excel in integrating with development and security platforms, while DataGrail connects seamlessly to over 1,000 apps for privacy automation. If your organization already relies on Microsoft 365, Microsoft Purview offers unmatched native integration. For smaller companies, entry-level tools such as Vanta may provide the right balance of simplicity and functionality. Larger enterprises, however, often benefit from robust solutions like OneTrust or TrustArc, which can handle complex compliance requirements. Matching the tool’s capabilities to your organization’s specific needs is key to making the right choice.
Conclusion
GDPR compliance monitoring tools have become a cornerstone for businesses navigating today’s data-driven world. With GDPR fines reaching €2.1 billion across the EU in 2023 alone, the financial risks of non-compliance are higher than ever.
These tools bring more than just peace of mind - they automate processes that are otherwise prone to human error and inefficiency. As Martin S. Nielsen, Chief Information Security Officer at Stibo Systems, points out:
"GDPR is here to stay; organizations must shift from ad hoc projects to continuous, proactive data governance."
But the value doesn’t stop at avoiding fines. Compliance tools also help build customer trust, which has become a strategic advantage. Studies show that consumers are more loyal to companies that prioritize privacy, creating stronger customer relationships and enhancing brand loyalty.
The benefits extend even further. With 44% of data breaches involving personally identifiable information (PII), as reported by IBM Security, these tools act as vital safeguards against costly security breaches. They don’t just ensure compliance - they help mitigate risks that could otherwise jeopardize a company’s reputation and bottom line.
For businesses engaged in B2B outreach, GDPR compliance tools are indispensable. Take Artemis Leads, for example. Their personalized email and LinkedIn campaigns rely on strict data protection practices to build trust with decision-makers. In this context, meeting GDPR standards isn’t just a legal requirement - it’s a foundation for successful business relationships.
FAQs
How can I choose the right GDPR compliance monitoring tool for my organization?
To choose the best GDPR compliance monitoring tool for your organization, start by pinpointing your specific compliance requirements and understanding how your data is processed. Focus on tools that provide real-time monitoring, automated reporting, and risk assessment features - these can make staying compliant much more manageable. It's also important to ensure the tool offers flexibility, customization options, and broad functionality to meet your business needs.
Another key consideration is how well the tool integrates with your current systems. Look for solutions with user-friendly dashboards that make tracking compliance straightforward. By aligning the tool’s features with your organization’s objectives, you’ll be able to streamline compliance efforts without disrupting your operations.
What are the costs of using a GDPR compliance monitoring tool, and how can it save money over time?
The price of GDPR compliance monitoring tools can range significantly, from a few hundred dollars to well over $100,000. The exact cost depends on factors like the size of your business and the complexity of your compliance needs. While the upfront expense might feel steep, these tools often pay off by automating compliance tasks and minimizing risks like fines, legal costs, and reputational harm from non-compliance.
Beyond just avoiding penalties, these tools enhance data security and simplify operations, which can lead to better efficiency and long-term savings. In many cases, the operational and financial advantages outweigh the initial investment, making these tools a practical choice for businesses that want to safeguard their data and financial health.
How do GDPR compliance tools simplify handling Data Subject Access Requests (DSARs)?
GDPR compliance tools make managing Data Subject Access Requests (DSARs) much easier by automating essential steps like acknowledging requests, retrieving relevant data, and preparing responses. This not only speeds up the process but also minimizes the risk of mistakes.
In addition, these tools centralize request management, offer real-time tracking, and ensure secure handling of sensitive personal information. By simplifying these tasks, businesses can meet compliance requirements efficiently while cutting down on the time and effort needed for manual processes.
